Fabric Exporter Production Control Tool
Control production from Buyer order to payment—all in one place.
MerchCore is built for woven fabric exporters who need deeper control than spreadsheets and a more practical workflow than broad textile software. Track every kilogram of yarn, every meter of fabric, every production movement and every outstanding payment.
Built around real yarn and fabric movement
Handles production exceptions without breaking traceability
Private by design—accessible only to authorised organization users
Operations Dashboard
Live view across sales, production, inventory & finance
16 Jun, 11:25 am
Live
Order Lifecycle24 total
Received6
In Production12
In Transport4
Waiting Payment2
POBuyerAmountStatus
PO-1048Rohan Exports₹8.4LIn production
PO-1039Kaveri Textiles₹5.1LIn transport
Production42 active
Warping4 / 6
Weaving18 / 24
Processing8 / 12
QC5 / 8
Packing7 / 10
FinanceLive
To receive₹42.8L
To pay₹16.4L
Collected₹18.6L
Salary pending₹3.2L
Payment plans₹4.8L
Yarn
48,260 kg126 traceable lots
Fabric
21,340Available
38,860Reserved
12,280Dispatched
Dispatches
Prepared7
In Transit4
Delivered18
Cancelled0
Order Pipeline24 total
Received625%
In Production1250%
In Transport417%
Waiting Payment28%
Production Utilisationactive / total
Finance Splitcurrent
Operational exceptions
Real production questions. Clear, traceable answers.
These are the operational situations that spreadsheets and message-based follow-up often fail to explain clearly.
01 What happens when a fixed yarn bag contains more quantity than the design requires? ＋
The required quantity is allocated to the design, while the excess remains visible as reusable stock.
It can later be allocated to another order without losing the original bag and lot reference.
02 What happens when yarn issued for Design A is urgently used for Design B? ＋
MerchCore records the reallocation between designs and updates stock, PO consumption and vendor balances.
The movement remains auditable instead of being corrected manually outside the system.
03 What happens when yarn is sent directly from the supplier to dyeing or warping? ＋
The system records a direct material movement without creating a false warehouse inward.
Supplier, lot, destination process and final receipt remain connected.
04 What happens when original yarn bags become dyed cones? ＋
New cone-based stock units are created after dyeing. Each cone lot remains linked to the original yarn bags,
dyeing PO, shade and process-loss calculation.
05 What happens when one design requires multiple beams? ＋
Each beam can carry its own yarn, shade, reed, tension and completion status while remaining linked to the same design.
Partial beam completion can be tracked independently.
06 What happens when one fabric piece is cut into several smaller pieces? ＋
Child pieces are created with their own lengths and statuses while preserving the parent-piece and original lot history.
Cutting waste is recorded separately.
07 What happens when the same design is processed by multiple vendors? ＋
Every outward, inward and balance is tracked vendor-wise. The system shows who sent the fabric,
who received it, who processed it and who inspected it.
08 What happens when QC rejects fabric and sends it back for reprocessing? ＋
The rejected quantity moves back to processing, returns to QC and continues toward packing after approval.
The complete rejection and reprocessing history stays attached to the lot or piece.
09 What happens when processing causes shrinkage or unexplained quantity loss? ＋
MerchCore compares outward quantity, inward quantity, approved waste and rejected quantity.
Shrinkage and unexplained loss are calculated at lot and order level.
10 What happens when production-floor staff cannot enter every piece directly in the application? ＋
Printable fabric-ledger sheets and controlled Excel import allow offline entry.
The imported data is validated before it updates production records.
Before and after MerchCore
Move from disconnected follow-up to one controlled production view.
MerchCore replaces fragmented registers and message-based follow-up with traceable, design-level production and financial control.
Separate registersProduction data is split across departments and files.
→
One connected workflowOrders, designs, materials, production and finance remain linked.
Manual follow-upTeams depend on calls and messages for current status.
→
Live statusAuthorised users can see progress, delays and pending actions immediately.
Unexplained differencesStock and fabric balances change without a clear history.
→
Traceable movementEvery quantity change remains linked to source, reason and responsibility.
End-of-month costingActual cost becomes visible only after production is complete.
→
Design-wise actual costBudget, consumption, variance and margin are visible by design.
Connected workflow
Buyer order to payment with design-based production and budget control.
MerchCore tracks production at design level within every buyer order. Each design carries its own planned quantity, yarn requirement, process budget, actual consumption, production status, dispatch balance and profitability—while remaining linked to the buyer order, invoice and final payment.
PlanQuantity, design, material and budget
VerifyOutput, quality, waste and actual cost
MoveYarn, beams, fabric, rolls and bales
SettleDispatch, invoice, payment and margin
Buyer Order
Record buyer quantity, delivery date, price, commercial terms and order-level target value. One order can contain multiple designs.
Output: approved buyer commitment, design list and order budget baseline.Design & Design Chart
Create each design separately with construction, warp and weft counts, shades, ends, picks, width and beam requirements.
Output: design-wise technical specification, quantity target and material requirement.Design Budget
Calculate planned yarn cost, dyeing, warping, weaving, processing, packing, transport and other expected charges for each design.
Output: design budget, order budget and expected contribution or margin.Yarn
Plan procurement and allocate supplier lots against the required design. Track bag quantity, reusable excess, issue and actual consumption.
Output: design-wise yarn availability, actual usage, excess and material-cost variance.Dyeing & Warping
Track shade-wise dyeing, cone inward, process loss, beam jobs, partial beam completion and actual vendor charges against the design.
Output: loom-ready beams with actual process cost and source-lot traceability.Weaving
Assign design beams to looms, record fabric production, piece inward, shortage, waste, loom charges and remaining target quantity.
Output: design-wise grey-fabric quantity, weaving cost and production variance.Processing & QC
Track processing by vendor, piece, lot or roll. Record shrinkage, splits, defects, rejection, reprocessing and actual process charges.
Output: approved fabric with design-wise quality, quantity and processing-cost variance.Packing & Dispatch
Pack approved fabric into bales and dispatch fully or partially against the correct buyer order and design.
Output: design-wise dispatched quantity, pending balance and delivery value.Finance, Compliance & Reports
Manage invoices, GST-related records, receipts, partial payments, vendor payments, payroll, PF, ESI and TDS while linking financial activity to the relevant buyer order and design.
Output: buyer outstanding, vendor outstanding, receivables, payables, compliance records, payroll reports and budget-versus-actual profitability.Design-based control
Track every design separately within one buyer order.
Each design has its own quantity, yarn budget, production cost, actual usage and margin.
QuantityPlanned and produced
Yarn budgetRequired and actual
Process costPlanned and charged
VarianceBudget versus actual
DispatchSent and pending
MarginRevenue minus cost
Finance and compliance
Know what is due, paid and still pending.
Connect invoices, payments, deductions and outstanding balances to the correct buyer, order, vendor or employee.
GSTInvoice and tax details
PF & ESIPayroll contributions
TDSApplicable tax deductions
Partial paymentsSplit receipts and payments
Buyer outstandingPending receivables
Vendor payablePending payments
Access from anywhere
Stay connected to production wherever you are.
Authorised users can securely view buyer orders, yarn, production, fabric stock, dispatch, finance and reports from any supported device with internet access.
Privacy by design
Your production data stays under your organization’s control.
Only users created by the organization owner or organization administrator can access organization data. MerchCore staff cannot access organization production records. Each organization is protected with organization-level key-based encryption using a local key value.
01 Organization-admin-controlled access
02 No access from our end
03 Encryption key-based protection
Plans
Start with the production flow. Add control as the company grows.
Choose the level of collaboration, traceability and operational control that fits your company.
Trial
Explore the core production workflow before choosing a paid plan.
- Buyer POs
- Single-beam and multi-beam design support
- Yarn, Dyeing, Warping and Weaving
- Processing and QC
- Packing and Dispatch
- Actual vs Budget Report
Standard
For growing companies that need team separation and enhanced fabric tracking.
- Everything in Trial
- Design Chart and Invoice with Custom Names
- Up to 3 Teams with Team Data Isolation
- Maximum 10 Users
- Fabric Roll-based Tracking
- Excess Production Control
- GST, PF, ESI, TDS, Partial Payments and Buyer Outstanding
Pro
For companies that need approvals, configurable access and tighter production control.
- Everything in Standard
- Unlimited Teams and Users
- Approval Workflows
- Pre-approved Budget Control per Order
- Absolute Control of Production Flow
- Custom Roles and Permissions
- Priority Support
- GST, PF, ESI, TDS, Partial Payments and Buyer Outstanding
Show us your production flow. We will show you how MerchCore controls it.
Walk through your buyer inquiry, design, yarn, production, processing, QC, dispatch, finance and outstanding-payment workflow using your actual operating method.